Elementary Operations Coordinator 

VOICE Charter School (http://www.voicecharterschool.org/) is an elementary and middle school located in Long Island City, Queens that serves about 650 students across grades K-8.  We are located just minutes from Manhattan (two stops outside of Manhattan on the F, N, and W train lines) and Long Island City’s growing waterfront district, thriving arts community, and rapid residential growth. We are looking to identify extraordinary educators and administrators committed to urban education who wish to join a dynamic professional learning community.

Our mission is to create a safe and healthy learning environment that will nurture, motivate and challenge all of our children to achieve the highest level of academic excellence and to develop into mindful, responsible, contributing participants in their education, their community and the diverse society in which we live.

What makes VOICE different?

At VOICE, it’s not just about the music. It’s about the people. It’s about what you can be. It’s about using your passion. It’s about relationships. It’s about having the opportunity to choose. It’s about caring enough. It’s about each individual child and adult.

We believe in efficacy. At the core of our academic culture is the idea that all students are capable of doing well in any discipline. At VOICE, all students will learn – being smart is not something that you are, it is something you become.  At VOICE, you will be pushed to become more.

We support and develop the effectiveness of our teachers. We believe that teachers need time to collaborate to build their practice, so we provide our team with over two hours of planning time a day as well as additional days for collaborative thought partnership and planning during the school year. 

We promote participation in music and the arts. As music and art help develop problem solving and critical thinking skills and open children's imaginations, all VOICE students participate in and learn from daily activities in the arts including rigorous choral training. We design our arts-integrated curriculum to bring joy and wonder to the lives of our children, providing them with the skills necessary to forge their own path.

All Staff at VOICE:

• Love and nurture all of our students as they become deeply caring and responsible individuals;
• Take personal responsibility and work collaboratively to ensure that all students achieve and grow, understanding that the performance and progress of our students is directly under our control;
• Ask questions and empower students to exercise curiosity and wonder about the world around them;
• Hold themselves to the highest standards;
• Push and support themselves, their students, and their colleagues

• Proactively seek and incorporate feedback;
• Help each individual child gain the opportunity to choose what his or her future will be.

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Major Responsibilities:

Student Programming 

•  In collaboration with pedagogical leaders, Campus Culture Specialists, and faculty, plan and execute operations for school-day and after-school student events, which may  include but is not limited to music concerts, ceremonies, field trips, family academic  events, dances, game nights, class photos, and other activities to foster student culture. 
•  Provide day-of support for student events 
•  Develop and implement communications with parents/families/guardians regarding student events and field trips 
• Assist with various student-facing responsibilities, including but not limited to back desk, alternative recess, lunch/recess, and lunch scanning. 

Communications 

•  Develop and implement mass communications strategy for parents/families/guardians, which may include but is not limited to weekly newsletters, recorded calls, calendars, student permission slips, and flyers. 
• Coordinate, create and distribute the Weekly Circular for the Lower and/or Upper Elementary School Division(s) 

Team Support  

• Perform clerical duties as may be needed, including but not limited to; coordinating meeting logistics, drafting agenda, taking meeting minutes, filing, copying, answering phone calls, fielding general inquiries, submitting purchase requests, others  
•  As member of the Division Ops Team, provide support for student-facing and other pedagogical tasks to ensure successful school operations, which may include but not is limited to supporting reception, bussing, arrivals, other student-facing school ops tasks 
• May be assigned to special projects and provide back-up support to other teams and/or school events as may be needed to ensure school operations run smoothly 
• Serve as primary back-up for and provide support to the Elementary Assistant  
• (Receptionist), including but not limited to answering incoming calls, fielding inquiries, greeting visitors, supporting w/ student behavior management in reception area  
• Work with the Recruitment & Selection Specialist to place orders for temporary office staff; may project-manage temporary office staff  

Translations and Interpretations 

• Provide interpretation during IEP meetings, teleconferences, parent-teacher conferences  
• Provide translation services for letters, report cards and other miscellaneous documents 

Staff-Wide Professional Expectations 

• Embrace and be an ambassador of VOICE’s mission, vision and values 
• Collaborate communicate and maintain effective and professional relationships as member of an interdisciplinary team of educators, support staff, and administrators 
• Participate in required meetings and events, which may include student events, school concerts, parent-teacher conferences, on- and off-site conferences and trainings, others. d. Meet expectations related to punctuality and professionalism including but not limited to reporting to work on time, following the appropriate call-out and lateness procedures, timely responding to emails, consistently meeting deadlines and communicating  
• appropriately on progress on projects and goals. 
• Proactively and appropriately seek assistance and/or guidance when faced with challenges appropriately provide and receive feedback to/from students, parents, faculty,  classroom assistants, support staff, and administration 
•  Reflect on professional practice through self-reflection and engagement in informal and formal feedback processes 

Position Qualifications:  

Educational Background and Work Experience 

• Asscociates or Bachelor’s degree from an accredited college or university preferred. Highschool Diploma Required.
• 1-2 years of experience working in an office environment 
• Previous experience working with children 
• Strongly Preferred: Bilingual Spanish/English, with verbal & written proficiency in both  ? Preferred: Demonstrated experience working in a non-profit organization or school in the areas  of administration, operations, events, and/or project management 

             Knowledge, Skills and Abilities 

• VOICE’s mission, vision, values and culture 
• Effective skills in self-management including but not limited to meeting deadlines, effective  prioritization of tasks, self-organization, managing up, and efficient time and task management ? Ability to gather and analyze data using defined and differentiated processes 
• Tact and sensitivity, including but not limited to adhering to confidentiality obligations such as  mandated reporting as part of child protection 
• Ability to build strong and effective collegial relationships as part of an interdisciplinary team of  educators and administrators 
• Ability to build warm individual relationships with students 
• Ability to communicate and build relationships effectively and appropriately with diverse range of  individuals, including but not limited to current and prospective students and families,  colleagues, and external partners 
• Staff-Wide Competencies for Coordinators: 

     Effective self-management, including but not limited to: Prioritizes time and tasks  effectively; Builds relationships with others; Practices continual self- development;  Demonstrates effective problem solving; Exercises complete ownership over tasks;  

Takes initiative; Navigates ambiguity with ease  

Effective project management, including but not limited to: Manages up Proactively engages clients and consultants; Reflects on and incorporates feedback; Engages in  thoughtful, strategic, and creative envisioning; Exercises complete ownership over  projects; Delegates and holds project helpers accountable for results; Focuses on  product and process 

• Content-specific: 

                         Strong abilities in multi-tasking, prioritization, and large project management

Behavioral Characteristics 

• Wonder, care, and efficacy 
• Commitment, authenticity, and passion  
• Critical thinking, including communication, analytical and strategic strengths 
• Constant learning, including resilience and perseverance 
• Strong sense of personal responsibility, including discipline, self-accountability, self-initiative ? Sensitivity to environment, including humility, empathy and kindness 

[Please note: All offers of employment are contingent upon the employee meeting all prerequisite job qualifications by the first day of employment.]

Compensation and Benefits: Compensation is competitive and based on experience.  We offer a comprehensive benefits package, including participation in a pre-tax commuter benefits program and partial reimbursement for monthly commuting expenses, gym reimbursement, cultural enrichment reimbursements, participation in the 403B retirement program, and many opportunities to get to know your VOICE colleagues!

VOICE Charter School is an Equal Opportunity Employer. In its employment decisions, VOICE does not discriminate on the basis of an applicant or employee’s race, color, religion, sex, gender, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, unemployment status, or any other status protected by law.